Job of a Secretary
Secretary attends to many functions providing a supporting role to the management. A secretary carries out many tasks in the organization helping many other employees. Secretary mainly attends to correspondence and keeps records of meetings and is designated under different names based on job functions.
Secretary attends to different administrative functions and duties relating to correspondence and maintaining documents in an orderly manner of retrieval. The word processing skills contribute to reduce time spent on duplication of work. Additional or new duties have added to the duties of the Secretary. Maintain accounts, formulating sales data, tracking income-expenditure, attending to the needs of the website, communications and travel arrangements are some of the new areas handled by the Secretary. Secretary organizes corporate meetings, keep minutes and attend to follow up. Secretary has opportunities for career advancement opportunities to senior positions and also enjoys higher salary benefits.
Job Responsibilities
ü Attend all messages and telephone calls
ü Maintains the appointment diary
ü Arrange and follow up on appointments
ü Attend to correspondence
ü Maintain the filing system
ü Organize meetings
ü Prepare agendas
ü Keeping minutes and follow up
ü Manage databases of records
ü Decide on priority
ü Organize staff training
ü Supervise junior staff
ü Liaising with other service providers
ü Coordinate public campaigns
Job scope for school leavers
A school leaver with good academic record with typing and word processing skills and secretarial practices may apply for a trainee post or work at temporary assignments. These temporary opportunities may lead to future permanent work. Formal academic qualifications are not always needed but good communication skills especially in English, a sound knowledge of the business, aptitude for IT, one or more other languages spoken and written in the country, be informed of various service providers and administrative skills are useful. Skills training and previous experience in business enterprises is helpful. Skillful Secretary is one with good typing and word processing capacity. Secretary needs to obtain periodical training courses or take up further on the job training. Secretary performs many duties at the same time and needs to be a competent team player, an organizer, a skilful negotiator, a good communicator and with interpersonal skills.
Jobs
Secretarial jobs are published in news papers and in job search websites. These vacancies can be searched by company, category and by location.
Summary
Secretary plays many duties in the business supporting the management carry out different organizational duties in communications and maintain documents and keep a filling system. Secretary comes with a good educational background with good English and a skillful IT background. Good career prospects are available for job starters.
Tags
Secretary jobs, top jobs, jobs in colombo, jobs in sri lanka, IT Jobs ,
